Executive Management Assistant
Yebo Fresh is an award-winning online grocery platform focusing on South Africa’s mass market. Our unique business model and partnerships with manufacturers allow us to deliver an unbeatable offer at an extremely competitive price point. We serve families, NGO’s, Schools, ECDs, and township food businesses such as Spazas and fast food restaurants.
For the customer, using Yebo Fresh means avoiding the hassle, cost and risk of overcrowded and/or expensive transport, long queues, and carrying heavy bulk goods. For FMCGs, working with Yebo Fresh means direct access into the mass market and a great partnership for direct deliveries, customer insights, product testing, POS marketing etc.
Position: Executive Management Assistant
We are seeking a highly organized and motivated Executive Management Assistant to support the executive team at Yebo Fresh. The ideal candidate should be able to work in a fast-paced environment, be able to prioritize tasks, and have excellent communication skills.
Key Role Responsibilities and Duties:
Provide administrative support to the executive team, including scheduling appointments, managing email and phone communications, and organizing travel arrangements
Prepare and distribute meeting agendas, minutes, and presentations
Maintain up-to-date databases and files
Manage the executive team's calendars, ensuring all appointments and deadlines are met
Facilitate and coordinate team projects, ensuring all tasks are completed within specified deadlines
Monitor and manage incoming and outgoing correspondence, prioritizing and escalating important issues as needed
Provide general office management duties, including ordering supplies and managing vendor relationships
Assist with budget preparation, tracking and reporting
Assist with recruitment and staffing administration, tracking and reporting
Provide support to other departments and teams as required
Skills and requirements needed to fulfill the role:
Proven experience as a management assistant or executive administrative assistant
Excellent organizational and time management skills
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Strong attention to detail
Ability to maintain confidential information
Basic financial aptitude including the ability to create add maintain simple budget overviews
Strong computer literacy including Google, Word, Excel, and PowerPoint
Bachelor's degree or relevant administrative experience preferred
We care - for the customer, for each other and for the communities that we serve.
We give 100% - showing up on time, being present, going the extra mile and doing the best you can.
We make opportunities: we are entrepreneurs, we see possibilities and realise them, even when challenging.
We get better every day… together: we strive for continuous improvement, accept that we may make mistakes and learn, and work as a team to grow as individuals and as a company.
Culture fit: At Yebo Fresh, we are a purpose-driven startup that delivers to township communities. We have a strong company culture centered around accountability, reliability, and delivering results. The ideal candidate should be a self-starter, highly organized, mentally flexible, and motivated to work in a challenging and dynamic environment.
Contract Type: Permanent Employment Contract with a 3-months probationary period.
Reporting to: CEO
How to Apply:
Send an email to Liam.firstname.lastname@example.org before 28 February 2023 with:
the(the role name) as subject.
the body of the email explaining why you think you are suitable for this specific role.
attached CV in PDF or Word document format
Yebo Fresh (Pty) Ltd. (2016/438089/07) Registered office: 7 Boston Circle, Airport Industria, 7490, Cape Town. Director: Jessica Boonstra-Laks