Executive Management Assistant

Yebo Fresh is an award-winning online grocery platform focusing on South Africa’s mass market. Our unique business model and partnerships with manufacturers allow us to deliver an unbeatable offer at an extremely competitive price point. We serve families, NGO’s, Schools, ECDs, and township food businesses such as Spazas and fast food restaurants.

For the customer, using Yebo Fresh means avoiding the hassle, cost and risk of overcrowded and/or expensive transport, long queues, and carrying heavy bulk goods. For FMCGs, working with Yebo Fresh means direct access into the mass market and a great partnership for direct deliveries, customer insights, product testing, POS marketing etc.

Position: Executive Management Assistant

We are seeking a highly organized and motivated Executive Management Assistant to support the executive team at Yebo Fresh. The ideal candidate should be able to work in a fast-paced environment, be able to prioritize tasks, and have excellent communication skills.

Key Role Responsibilities and Duties:

  • Provide administrative support to the executive team, including scheduling appointments, managing email and phone communications, and organizing travel arrangements

  • Prepare and distribute meeting agendas, minutes, and presentations

  • Maintain up-to-date databases and files

  • Manage the executive team's calendars, ensuring all appointments and deadlines are met

  • Facilitate and coordinate team projects, ensuring all tasks are completed within specified deadlines

  • Monitor and manage incoming and outgoing correspondence, prioritizing and escalating important issues as needed

  • Provide general office management duties, including ordering supplies and managing vendor relationships

  • Assist with budget preparation, tracking and reporting

  • Assist with recruitment and staffing administration, tracking and reporting

  • Provide support to other departments and teams as required

Skills and requirements needed to fulfill the role:

  • Proven experience as a management assistant or executive administrative assistant

  • Excellent organizational and time management skills

  • Excellent written and verbal communication skills

  • Ability to work independently and as part of a team

  • Strong attention to detail

  • Ability to maintain confidential information

  • Basic financial aptitude including the ability to create add maintain simple budget overviews

  • Strong computer literacy including Google, Word, Excel, and PowerPoint

  • Bachelor's degree or relevant administrative experience preferred

Personal Responsibilities

  • We care - for the customer, for each other and for the communities that we serve.

  • We give 100% - showing up on time, being present, going the extra mile and doing the best you can.

  • We make opportunities: we are entrepreneurs, we see possibilities and realise them, even when challenging.

  • We get better every day… together: we strive for continuous improvement, accept that we may make mistakes and learn, and work as a team to grow as individuals and as a company.

Culture fit: At Yebo Fresh, we are a purpose-driven startup that delivers to township communities. We have a strong company culture centered around accountability, reliability, and delivering results. The ideal candidate should be a self-starter, highly organized, mentally flexible, and motivated to work in a challenging and dynamic environment.

Contract Type: Permanent Employment Contract with a 3-months probationary period.

Reporting to: CEO

How to Apply:

Send an email to Liam.arendse@yebofresh.co.za before 28 February 2023 with:

  1. the(the role name) as subject.

  2. the body of the email explaining why you think you are suitable for this specific role.

  3. attached CV in PDF or Word document format

Yebo Fresh (Pty) Ltd. (2016/438089/07) Registered office: 7 Boston Circle, Airport Industria, 7490, Cape Town. Director: Jessica Boonstra-Laks